What Should You Consider When Choosing A Shredding Service

Deciding that hiring a shredding company is the best method to destroy sensitive documents – no matter the size or the type of your business – is just the start of a journey in the search of the most suitable service for your needs.

E-Shred Service follows some principles that will give you peace of mind, as this should be the purpose of retiring your office shredder and adhering to specialist assistance. Here are examples:

Compliance

E-Shred ensures that the destruction of your papers occurs according to the government laws.

Security

The facilities used by E-Shredding Service for destruction of sensitive documents have been investigated and approved to the security level of “In Confidence”. The procedures of how your documentation is stored, transported, destroyed, have been cleared by the National Police Records Check, as well as staff. The company also issues a certificate of destruction for every service.

Environment

An environmentally responsible company will take the shredded remains to a recycling facility. This can promote your business as a socially accountable company as well.

If you value a company that has a strict protocol and wish to keep trouble at bay, please feel free to contact us on 1300 629 875 or send an email.

Benefits of Hiring a Document Shredding Service over Buying a Document Shredder

Every business generates some amount of paperwork which needs to be disposed of. Most small businesses/ start ups simply throw away all unimportant papers in the dustbin while confidential papers are put in the shredder (if they have one). However destroying important papers in the office has several disadvantages compared to hiring professional document shredding services. If you have not availed this service before, it’s time to know and check out its benefits.

Problems of buying and using a paper shredder

Shredding documents regularly in the office is not a very easy task because of several reasons. Firstly, a document shredder takes a lot of time to operate and it also requires a lot of space. Spending half an hour to shred documents regularly may not seem like a big deal but you will be surprised if you add up the monthly or annual figures of how much time is actually consumed in a non productive activity like shredding.

Secondly, installing a shredder in the office is a difficult affair because it requires it requires a lot of time and resources. You will have to call in an expert installer who will install the shredding machine. For the amount of time consumed in the installation, an entire room will be blocked. If you are working in an office, you already know how inconvenient this can be.

Thirdly, the most important question is “who is going to shred those documents everyday” If you treat document shredding as a normal business operation, you will have to delegate this responsibility to a specific employee. As a result, you will be placing all your confidential information and business secrets contained in those papers in the hands of the staff member delegated for shredding documents. If you rotate this responsibility amongst various employees, you will face even greater risks of loss of confidentiality.

If you are the owner/manager of a business, you can think of shredding all documents yourself. But think of the time you are going to waste, working on the shredding machine when you could have been chalking out business strategies and ways of increasing sales.

Legal Requirements of Certified Document Destruction

Legal Requirements of Certified Document Destruction includes implementing appraisal decisions including the preservation and deletion of records from record-keeping systems. It may also include transmission of records between record-keeping systems, as well as the transfer of ownership of records.

Document destruction is a complete and irreversible disposal of records. To avoid legal complications, there are requirements that must be observed during certified document disposal:

Document destruction should be done with the permission of state records through general retention and disposal authorities, or functional retention and disposal authorities covering the records involved.
Document disposal must be done under provisions of certain laws authorizing the destruction of documents.
Document destruction should be performed in agreement with NAP or normal administrative practice, as it provides for the scheduled destruction of certain documents.
Document disposal can come with complications especially if you will not look into the existing laws. Perform records destruction while keeping these guidelines in mind and you will never have to deal with problems concerning proper disposal of data.

Office Practices that Ensure Secure Document Handling

Preserving the confidentiality of important information can be done even in an office setting especially when access to information will be controlled. Take a look at some of the most dependable office practices that will guide you on secure document shredding.

  • Use secure network storage to prevent unwarranted access to data.
  • Make sure that computer terminals or devices that are activated will not be left unattended.
  • Use a secure and hard to decode password protection. Limit the individuals who are allowed to know pass codes in order to prevent unwanted data access.
  • Common websites should not be used to create sensitive data or save confidential information.
  • When sharing sensitive data online, make use of highly-reliable tools that will allow you to share information while still in control of access and retention.
  • Hire dependable records destruction and document shredding services once the information has been used and can be disposed. This will spare you from future worries if data will reach the hands of mischievous individuals.

Offices often handle information that should be kept within its premises. Avoid problems with secure document handling by following the above mentioned guidelines.

Document Disposal Requires Professional Help

There are certain tasks that the people you employ can easily deal with but likewise, you also have to know when it is better to hire professionals to perform important services like document disposal.

Some business owners may think that secure document shredding can be done efficiently by acquiring a paper shredder and assigning employees to handle the task. However, there are important reasons that will tell you why professional services are essential in terms of confidential document destruction.

1. Promote Productivity

Document shredding is definitely not the way to make the most of your employee’s potential. Hiring a document destruction company will allow your employees to work on more productive endeavors and allow them to use their skills and knowledge for your company’s growth.

2. Create Better Work Environment

An orderly workplace creates a good impression on clients and even allows employees to concentrate on their tasks. Paper shreds and ribbons are very unsightly and you won’t have to worry about these even when dealing with large quantity of archive documents through the help of document shredding services.

3. Gain Confidence

Leaving employees to handle document disposal gives them access to information that are supposed to be confidential and may be used against your clients or company. You can eliminate this problem by acquiring the services of document handling experts.

Document disposal is a very important task that requires professional services. Choose the best document destruction company to enjoy the benefits of secured document handling.

Types of Document Shredding Services

Nowadays, the need for secure document disposal and document shredding services is more intense because serious trouble may happen if you will not be strict in handling documents that contain sensitive information. Identity theft and unwarranted use of company data can bring major problems and it is a relief to know that eliminating such troubles can be done through professional document shredding.

Document shredding is a process that turns documents into particles called “chad” to make sure that sensitive information will not be available for unwarranted use. There are three ways to deal with document shredding and these include the following:

On-Site Shredding – This document shredding service offers the highest level of security because materials to be destroyed do not leave the client’s property. Document shredding is usually done using an automated process so one gets into contact with the documents that need to be destroyed.

Off-Site Shredding – This is a cheaper but less secure document shredding process as it requires transport of documents and papers may be sorted for recycling therefore increasing the chance for some information to be exposed to others. Off-site shredding is most appropriate for documents that do not require extreme security.

Remote Shredding – Compared with off-site shredding, remote shredding offers greater security. Documents are picked up then transported to a remote location for destruction. In this process, documents are no longer sorted eliminating the chance for other people to get a view of the documents that need to be destroyed.

There are several ways to make sure that sensitive information will not leak and used for fraud. Document shredding is a very timely process and there are options that individuals can use depending on the sensitivity of the information that they have.