Paper sitting by the printer

Although we have moved to paperless options for many things in today’s world, paper records are not completely phased out. As a result, documents are still being stolen out of office waste paper bins, staff members’ bags and even direct from printers. The Journal of the American Medical Association (JAMA) found that stolen paper records still account for up to 31% of security breaches. With statistics like this, ensuring your confidential business records are kept secure, is of extremely high importance.

To keep confidential information of your clients and business safe there are steps to take within your workplace to dispose of paper documents confidentially.
Order a security bin supply and pick up service. Place the lockable bins throughout your work space and ensure everyone knows what to put inside.
Make a list of which documents are to be disposed of confidentially and display around the workplace, including near the security bins.
Train staff on which documents are to be kept confidential and how to dispose of them correctly and securely using the security disposal bins. Also enforce the importance of not leaving paperwork lying around on desks, photocopiers or in or near printers.
Keep your paperwork from becoming a paper trail for criminals with EShred. We will provide secure paper shredding and document destruction for your business including a security bin supply and pick up service.

WHY DOCUMENT SHREDDING SERVICE IS ESSENTIAL

Many people may think that document shredding services are no longer essential especially at this point in time when paper shredders can already be accessed easily. However, the need for document shredding service is undeniably essential because of the invaluable role that it plays.

  • It is an effective solution to handle increasing quantity of outdated files especially for a business that is in expansion.
  • Secure document disposal leaves no trace of the records destroyed making sure that even the minutest detail of client or business will no longer be available.
  • Get more space for other equipment in your workplace or for employees to move around freely instead of acquiring shredding machines that only get in the way.
  • Allow employees to focus on more productive tasks and contribute on business growth than deal with document handling tasks. This will also eliminate the risk for confidential information to leak among your employees.
  • Take advantage of the guarantee provided by professionals who offer document shredding services. Failure to destroy documents completely will be the legal responsibility of those who are supposed to take charge of confidential document handling.

There may be other options to effectively deal with document handling requirements but for sure, document shredding service offered by professionals is the most suitable choice that will allow you to take advantage of the benefits that matter most for your business.

Humans can’t be replaced, but some of their bad habits should be

In his book, Humans are Underrated, Geoff Colvin argues that while technology is profoundly reordering the value of human skills and many people will continue to lose their jobs to technology, the economy will reward people with skills of human interaction – skills like empathy, collaborating, storytelling, leading, creating and innovating with others. In business, there remains a role for humans that machines just cannot replicate.

Given that you can’t (and shouldn’t) remove people from your business, it’s important therefore to provide adequate training on document security to help create a culture of security, and implement processes that make it easier for people to always act with security in mind when it comes to document storage, transportation and disposal. Insiders are often the cause of data security breaches, but this is frequently inadvertent and offers no personal gain to the individuals concerned – it’s just an error. By having the right systems and training in place, you can reduce the likelihood of these mistakes happening.

But when 95% of all security incidents involve human error (according to IBM’s  Cyber Security Intelligence Index), it’s clear that when it comes to document security reducing human involvement is a good strategy. Giving equal priority to people, processes and technology is the best way to increase information and document security.

Having secure bins for document disposal to make it easy for your team members is one step that you can take. One study found that 21% of data breaches involved paper records. A high volume of paper can leave your business susceptible to either theft, damage or destruction. Inadequately disposing of paperwork can expose your business and your clients to further security breaches. By making it easier for people to do the right thing, you can help to reduce the risks of human error.

Contact us to put the technology and processes in place to make it easier for your people to keep and dispose of documents securely.

BENEFITS OF HIRING A DOCUMENT SHREDDING SERVICE OVER BUYING A DOCUMENT SHREDDER

Every business generates some amount of paperwork which needs to be disposed of. Most small businesses, start-ups simply throw away all unimportant papers in the dustbin while confidential papers are put in the shredder (if they have one). However destroying important papers in the office has several disadvantages compared to hiring professional document shredding services. If you have not availed this service before, it’s time to know and check out its benefits.

Problems of buying and using a paper shredder

Shredding documents regularly in the office is not a very easy task because of several reasons. A document shredder takes a lot of time to operate and it also requires a lot of space. Spending half an hour to shred documents regularly may not seem like a big deal but you will be surprised if you add up the monthly or annual figures of how much time is actually consumed in a non productive activity like shredding.

Installing a shredder in the office is a difficult affair because it requires it requires a lot of time and resources. You will have to call in an expert installer who will install the shredding machine. For the amount of time consumed in the installation, an entire room will be blocked. If you are working in an office, you already know how inconvenient this can be.

The most important question is “who is going to shred those documents everyday” If you treat document shredding as a normal business operation, you will have to delegate this responsibility to a specific employee. As a result, you will be placing all your confidential information and business secrets contained in those papers in the hands of the staff member delegated for shredding documents. If you rotate this responsibility amongst various employees, you will face even greater risks of loss of confidentiality.

Secure Document Shredding Service

 

Here at EShred we are proud of the many benefits that using our secure document shredding service can bring to your business.  Using our service you will also be improving your environmental sustainability credentials, and helping to prevent the spread of identity crime in the community.

Affordable

At only $59 pre-paid per bin our secure document shredding service is extremely affordable.  You need to order a minimum of 2 bins for 2 weeks to get this terrific price, but you won’t find any cheaper than that!

Convenient

You can choose a secured document shredding service to suit you.  We have monthly, fortnightly and weekly scheduled services, or you can book a one-off service for a minimum of 2 bins for 2 weeks at our great price of $59 per bin.

Secure

The theft of valuable information is becoming a real problem in the community with the recent increase in identity crime. Regular shredding of your sensitive documents is a vital step to protect your sensitive business information. EShred handles document destruction promptly through our secure document shredding services and certified document destruction. We guarantee complete records destruction, and we deliver and pick up the secure bins ensuring no important documents get into the wrong hands.

Environmentally Friendly

Document shredding is good for the planet!  Eshred builds recycling into our paper document destruction services, diverting paper from landfill, keeping trees in the ground and decreasing the environmental damage caused by paper production.  It’s also good for your business to be able to promote your own environmental credentials.

With so many great reasons to use our secure document shredding service why wait? Book today!  Call 1300 629 875.

How to protect your confidential information

 

One of the most important parts of running a business involves protecting confidential information. Employee information, management information and business information must all remain secure. If leaked into the wrong hands this information can be used to commit illegal acts including (but not limited to) fraud and discrimination. This in turn, can lead to costly legal battles for businesses and even loss of clients.

With the average cost of data breaches per Australian organisation being more than $2.5 million per year, and rising (Ponemon Institute, 2014), it is imperative that the steps for protecting your business’ confidential information be clear to all invested parties, so what steps are essential here?

  • Inform employees – Specifically identify confidential information with your employees and emphasise that the information is, and must remain, confidential. Employment contract and non-disclosure agreements provided to employees are useful here.
  • Enforce confidential practices – Make sure your staff uphold confidential practices in their daily work routines; keep confidential documents in lockable filing cabinets (not on desks or in desk drawers in view or reach of others); set up an expectation that no one holds confidential discussions in public areas of the workplace; and clearly mark private documents ‘confidential’, whether they be in a computer file or on hard copy.
  • Establish a practice of secure document disposal – When confidential documents are no longer required to be kept by your business, make sure you have systems in place to correctly and securely dispose of them. Secure document disposal by a professional company who provides record destruction, bin supply and pickup services, daily document shredding with guaranteed security (and a certificate of destruction) is essential to helping maintain the confidentiality of these documents.

To sustain a high level of privacy within your workplace and ensure the secure disposal of your business’ confidential documents request an ESHRED service today.

Document Shredding and the Environment

 

There are many very good reasons for your business to convert to environmentally

sustainable practices. Apart from solid ethical and economical concerns, it enables you to

take advantage of the increasing market of customers who are looking for eco-friendly

services.

In our last blog post  we discussed how Eshred builds recycling into its paper document destruction services.

Following a comprehensive cross-shredding document process (so any sensitive information

is destroyed), the tiny fragments are sent to our approved recycling partners and turned

into new paper products.

To be confident when your customers ask about your sustainability efforts, it is important to

understand exactly how the environment benefits from the shredding and recycling of

documents.

Diverting shredded documents from landfill.

Sending paper to landfill is a waste of increasingly valuable space. Landfill should be kept

for those materials that can’t be re-used, recycled or composted.

Keeping trees in the ground

We understand now just how important our forests are to both the health of our planet,

and to our own enjoyment and heritage. Recycling paper significantly reduces the numbers

of trees that are cut down to meet our need for paper.

Decreasing the environmental damage caused by paper production

Cutting down trees, transporting them to mills and then converting them into paper uses a

great deal of non-renewable fuel and chemicals. This of course is bad news for the

environment, and for air quality, not to mention being a very costly exercise.

Creating more environmentally friendly products

When we think of recycled paper products, things like copy paper, toilet paper, tissues and

kitchen towels usually come to mind. But how about paper chopping boards, paper

alternatives to Styrofoam and other packaging, kitty litter, and even vases, handbags and

costume jewellery made from recycled paper?

Composting

Any home gardener knows that paper is great for the compost heap. Shredded paper breaks

down very easily when mixed with other organic matter and quickly becomes rich compost

to add to soil and plants.

As a client of Eshred you can be confident that our service will add to the sustainability of

your own business practices and environmental principles.

When thinking green on paper recycling becomes a red light security risk

 

For nearly eight out of ten SMEs, recycling is a key component of being a sustainable and ethical business, with three out of four believing that good waste management improves public perception of the company. Companies that have embraced a green mandate also report an increased ability to recruit and retain talented employees and increase overall productivity.

This is great news for the environment and Australian businesses – but can come with other hidden dangers. Employees trying to be environmentally-friendly often mistakenly put sensitive documents in the paper recycling bin.

Throwing these documents into your standard recycling bin is a big security risk that can leave you, your customers, and your employees vulnerable to a range of attacks including fraud, identity theft and corporate espionage.

The good news is that securely destroying documents doesn’t have to be hard, expensive or environmentally unfriendly.

At EShred we can make it easy for you with our range of document destruction services. We can cater for whatever volume of documents you have and suit the budget needs of your business – and keep the planet happy at the same time.

EShred builds recycling into all of its paper document destruction services.
Following a comprehensive cross-shredding document process, so any sensitive information is destroyed, the tiny fragments are sent to our approved recycling partners and turned into new paper products.

We can provide your business with a regularly scheduled or one-off bin delivery and collection. Depending on the needs of your business, we can collect daily, weekly, fortnightly or monthly, or just provide you with a one-off delivery of two bins that we’ll collect two weeks later. To find out more about our services or to book a bin, just contact us via our website and we’ll be in touch to finalise your requirements.

Booking the bins isn’t enough

 

Many businesses have regularly scheduled services for the secure collection and disposal of paperwork and documents, yet still that employees are carelessly discarding sensitive documents in standard desk bins. What’s the answer?

Education is key

When you introduced a secure bin did you let staff know about the bins? Often, the bins just appear in an office with no explanation about why the secure bin is there and how it should be used. As a minimum, you should take steps to inform all staff:

  • Where the secure bins are located
  • Why the bins are important (i.e. the security risks for the business, customers and individual employees if sensitive data is not correctly disposed of and destroyed)
  • Examples of the types of documents that should ALWAYS be securely destroyed
  • Emphasise that if there is any doubt, it is better to be too safe than not safe enough

This communication can either be at a physical meeting or through written communication, but if it is at a meeting, steps should be taken to develop a formal written policy. This can form a part of orientation and induction processes for new employees and serve as a reference that existing employees can continue to refer back to.

Reinforcement is important

Once the bins are in place and regularly being used, it’s important that the commitment to secure document destruction is upheld. Consider having signage around the office as a constant visual reminder. Include information about document security in regular company updates like internal newsletters. Depending on the size of your organisation, you could consider a competition for the department that is most vigilant about upholding document security, or encourage managers to regularly remind staff about following safe document destruction processes.

Document destruction made easy

At Eshred, we make document destruction easy. We can provide your business with a regularly scheduled or one-off bin delivery and collection. Depending on the needs of your business, we can collect daily, weekly, fortnightly or monthly, or just provide you with a one-off delivery of two bins that we’ll collect two weeks later. To find out more about our services or to book a bin, just contact us via our website and we’ll be in touch to finalise your requirements

Paperless office? Here’s why you still need a document destruction plan

 

Lately, we’ve had a few business contacts tell us with great confidence, “Oh, we don’t need a document destruction service – we’re a paperless office!” Their faces quickly fall however when we ask a few questions and they quickly realise that perhaps their office isn’t as paperless as they thought, and their business is exposed to significant security risks.

Are you really paperless?

Take a moment to stop and think about your business and how your employees go about their day. Say that all your forms are created and stored electronically, and that all documents are scanned and filed electronically. You’re probably sitting there thinking you’re doing a great job and no longer need to have massive filing cabinets taking up valuable and often expensive office floor space.

But – take a look around. Are your employees writing notes about clients on paper notebooks? Probably yes. How are those notebooks stored and destroyed? Can you be 100% confident that there isn’t any confidential data about your business or your customers in those hand-written notes? Probably not.

And what about forms that have been physically printed, signed, scanned and electronically filed? What’s the plan for the destruction of those original documents? Right now, you’re probably starting to think that reviewing your processes for the handling, storage and destruction of paperwork isn’t such a pointless idea.

Secure document destruction – hassle free

We can make it easy with our pre-paid security bin service. Our flexible service is available for one-off pick ups, or a recurring pick up on a daily, weekly or fortnightly basis. We guarantee complete destruction with the utmost levels of security at every step in the process. We’ll also provide you with a Certificate of Destruction for every service so you can have complete peace of mind.

As document disposal experts, we can provide a service that suits any business, regardless of the size and volume of paperwork. To find out more about how we can help you to securely destroy and dispose of documents or to book a bin, call us today on 1300 629 875.