Uniforms should be destroyed. Here’s why…

Uniforms play a critical role in associating an employee with the unique values of an organisation. But what happens when an employee is terminated and still handles the uniform?

In recent years, there has been a series of crimes committed by ex-employees still in uniform. Any individual wearing a brands uniform can be seen associated with that brand.

Remember that time a former toll employee was seen racially abusing a politician in a Melbourne bar? Whilst wearing a Toll uniform? This damaged the brand and a major client of the company in return, cancelled their account, heavily impacting the revenue stream.

This poses a severe risk to your business, even more so if the uniform falls into the wrong hands. 

EShred securely destroy uniforms and have shared the top 3 reasons why old uniforms must be securely destroyed.

  1. Uniforms and Brand Reputation

Whilst this can not only happen to current employees, the impact is usually more detrimental when it occurs with former employees. 

Should an employee hold a uniform after completion of a role, a public incident that is filmed or posted online can tarnish the brand reputation. Even employees with great history cannot be trusted to respect the company integrity. 

Brand reputation can be tarnished by a uniformed person engaging in a bar fight/incident, traffic incident, disorderly conduct or any political rally/protest.

2. Uniforms and Security Risks

For some businesses, simply wearing the uniform is secure enough to gain access to restricted areas. Especially on construction sites and medical facilities, it is very common for trust to be given to someone in uniform. This can be detrimental if the former employee gains access to your data, operations or equipment due to this security measure.

3. Uniforms and Identity Theft

Not only can a uniform give someone the ability to steal a former employees identity, it also allows them to be associated with your company. This can mean they can engage with a regular supplier, such as Bunnings, and place an order on the businesses behalf whilst in your branded uniform. Your business would be left to hold the bill by this simply identity theft technique.

It is crucial to have a plan in place when turning over staff.

All ID Badges, Uniform items/apparel, branded merchandise and recognisable equipment should be secured and then destroyed professionally. 

Avoid harm to your business. EShred offer uniform destruction and strongly advise this for all companies no matter the size.

The office paper shredder isn’t as handy as you think..

The average office shredder seems like an inexpensive way to destroy confidential documents. The office paper shredder can be more costly and risky than you may think.

There are rigorous document destruction policies globally in place. The impact, especially in a digital age, of becoming victim to identity theft, fraud and other fraudulent crimes is huge.

Here are the hidden costs and risks of shredding documents in an office shredder:

Labour:

How could you forget about time and productivity costs of employees when they must spend their valuable time shredding documents. Office shredders can’t handle paper clips and staples (so these will need to be removed by the employees) and documents need to be arranged into easy to shred portions then manually fed into the paper shredder. The employees will also need to empty receptacles and clean up…on the clock.

The shredder:

This may have a fixed, relatively low up-front price tag but there are additional maintenance, replacement and cleaning costs to be considered. The shredding of large amounts of paper in-house can also produce a fine dust, affecting employee health.

Human Error:

It’s only human nature to make mistakes but a mistake when shredding can be detrimental. Office shredding often leaves the decisions on what to shred up to the employees. Negligence on an employees behalf can cause significant threat to information safety.

Compliance:

When shredding is done in the office, the employees responsible for the process, often do not have suitable training in document security, retention and disposal. There is also no proof of secure document destruction when shredding in-office

 

Effectiveness:

Paper is often cut into long strips by office-grade shredders. These can easily be pieced back together and increase the risk of a security breach.

Don't be a victim of fraud, use a shredder
Make sure you use a proper shredder! Imagine being victim to fraud from sensitive information not being destroyed

Some benefits to using EShred:

  • Sensitive documents are removed from the workplace for shredding with industrial grade equipment so employees are not affected by fine dust.
  • Our shred-it-all policy reduces the risk of human error and all documents provided to a reliable document shredding service like ours, are disposed under strict guidelines.
  • Staff at our centres have been cleared to a minimum required by the National Police Records Check
  • Compliance requirements are met by using a reliable document shredding service as a Certificate of Destruction is provided after every shred for audit purposes.
  • Whole files can be shredded by a reliable document shredding service so no need to remove paper clips and staples
  • Documents are cross-shredded and destroyed into fragments that cannot be reassembled before they are transferred to a paper recycling facility where they will be recycled into paper products

Ready to protect your business?

We are 100% Australian owned and operated.

To learn more about how we can protect your documents and security, please contact us on 1300 629 875

Here’s why shredding is good for the environment and should be part of your Spring Clean

What better feeling than safe-guarding your sensitive information and doing your bit for the environment? There really is no better way to kickstart your Spring Clean than with fresh shredding.

EShred’s process is super environmentally friendly and in fact approximately all of the material that is shred in our secure locations is recycled on a daily basis.

Recycled paper is paper that has been reconstituted into paper again. We have produced millions of tonnes of shreds that are fed into paper recycling. Documents are cross-shredded and reduced into tiny fragments before being transferred to a paper recycling facility where they will be recycled into new paper products.

Each tonne of recycled paper can save 17 trees, 380 gallons of oil, three cubic meters of landfill space, 4000 kilowatts of energy and 7000 gallons of water.

In order for our process to work, businesses need to do their bit to ensure the paper they no longer need gets to us and their sensitive documents and information are securely destroyed to avoid consequences like identity theft and corporate espionage.

Research has found the location of your shredding bin has an influence on the rate of use. If your shredding bin is in an inconvenient location, it’s importance to employees will be less. It’s also a handy tip to locate your shredding bin next to or close by to a general waste bin or other recycling bin so that employees are inclined to make use of it as it is convenient to them.

Employers and businesses can also do their bit by ensuring staff and associated personnel are educated on the shredding policies in place and are also motivated to take part in the initiatives.

A ‘Shredding Hero’ award could be given out or perhaps feedback and acknowledgement at staff meetings on how the shredding collection process is going are both examples of good ways to motivate the workplace to participate. 

Choosing us to shred your sensitive documents and information so that we can benefit the environment does not only make economic sense but it makes environmental sense. Think of all the time employees could save from leaving tedious, time-consuming administrative work like shredding to the professionals.,

It’s simple to get a suitable shredding collection service from EShred to free your office from document clutter, boost it’s recycling capabilities and avoid a privacy breach or identity theft.

Whether you work from home, part of a co-working space or inside a large corporation, here we have five tips to spring clean and create a beautiful office space that will actually inspire you.

5 tips for spring cleaning

1. Declutter

Clearing the clutter is the first step to spring cleaning your office. All the paper that has piled up, the items fallen out of place, leftover bottles of water, you name it.

Go Marie Kondo style and give everything a place to call home. Unless you’re actively using something it should be in a drawer, folder, box or other storage tool. Not only will this keep office clutter to a minimum but it will reduce brain clutter too, perfect for getting ahead this Spring.

2.Safely destroy sensitive documents

The security of sensitive information is a global phenomenon and no matter the sensitivity of your documents, safe destroying is crucial for keeping safe. The best way to safely destroy sensitive documents this spring is to use an experienced and reputable document shredding company like Australian Document Shred.

Documents are cross-shredded and reduced into tiny fragments before being transferred to a paper recycling facility where they will be recycled into new paper products.

Not only will you feel good knowing you’re using an environmentally friendly service but you will also receive a Certificate of Destruction as legal proof all data has been completely and permanently destroyed.

3. Disinfect Regularly

Despite how neat you might be, getting into a habit of disinfecting regularly is essential to prevent the build-up of dust, dirt, food stains and fingerprints as well as general germs.

With a disinfectant wipe, give your desk, phone, keyboard and monitor a wipe down and continue to do this once a week.

4. Divide and Conquer

Organise your space so that it is divided and each place has a clear use. This might be working area in the middle of the desk, storage on the left and below, personal items on the right, snacks on the top shelf and meetings next door. 

Also, label all of your folders for quick reference when needed and arrange them according to what you use the most.

5. Personalise

Adding a personal touch to your office is a great way to remind yourself why you’re working so hard each day. Further adding your touch by having storage compartments in your favourite colours or adding a plant will also help spring clean your office space.

Happy spring cleaning!

Phone us on 1300 629 875 to find out how we can remove the hassle and take the guesswork out of your document destruction this spring.

Sources:

https://businessrecycling.com.au/research/barriers.cfm

Dealing with End of Financial Year Paperwork

Long after you have completed your business tax return, the mountain of paperwork left behind often continues to haunt you. Numerous reports, spreadsheets and employee information is yet to make it back to its rightful home. Knowing what to keep and where to keep it, as well as what to throw away is important to before commencing the end of financial year declutter process.

Studies have shown that people are 50% more productive in a clean and orderly work environment1. Paperwork is no question a major contributor to workplace clutter and disorder. So staying on top of what to do with paperwork is good for productivity which in turn is good for business.

How long do I need to keep business financial records?

  • The Australian Taxation Office (ATO) requires individuals and businesses to retain 5 years of financial records.
  • For registered companies, The Australian Securities and Investments Commission (ASIC) requires 7 years of financial records to be kept.
  • Likewise, the Fair Work Ombudsman (FWO) requires 7 years of employee records to be retained.

Having a secure archival system for paperwork for files you need to access infrequently is a good idea. This should be combined with a safe and secure location for sensitive files within the office. Lastly, a proven system needs to be in place to safely destroy financial documents when they are no longer needed.

Eshred can tailor a secure document-destruction solution to suit your needs. We can organise a scheduled service with lockable security bins collected daily, weekly, fortnightly or monthly. Or we can provide you with a one-off delivery of two bins, that we’ll collect two weeks later. We even offer an economical drop-off option at our Kogarah facility.

To find out more about our services or to book a bin, phone 1300 629 875.

Source:

  1. https://hbr.org/2015/01/why-a-messy-workspace-undermines-your-persistence

How to Reduce Innocent Exposure to Identity Theft

Picture this, you’ve just arrived home after a relaxing holiday overseas. You empty your pockets of your family’s boarding passes. You relieve your wallet or purse from a wad of holiday ATM receipts. And, you bundle up a pile of junk mail that’s accumulated in your mailbox. As you toss all these items into the recycling bin you may not be aware you have just exposed yourself, and your family, to identity theft.

You are not alone. Up to 75% of Australian’s throw away seemingly innocent documents which could be used to steal their identity1. Fraud from identity theft is growing in Australia and costs the nation over $1.6 billion each year2. The media focuses heavily on keeping digital data secure. However, it could be just as likely that some discarded waste paper lets a criminal into your life.

So called important documents like financial records, bank statements and photo identification are often stored securely in the home. Other less formal documents may appear innocent on their own but thieves can quickly stitch together enough information to commit fraud.

Airline boarding passes contain barcodes which can reveal a lot of personal information to sophisticated frausdters. They also display the dates and times of travel. ATM receipts, on the other hand, provide valuable transaction data which is often a way to confirm identity with financial institutions. Lastly, junk mail by nature is filled with promotional offers, even actual credit cards personalised to you, that simply need to be activated to become operational.

Getting in the habit of storing all your paperwork securely until it is time to be disposed of is important. Then having a secure disposal system for all your personal paperwork is vital in the prevention of fraud.

Eshred can tailor a secure document-destruction solution to suit your needs. We can organise a scheduled service with lockable security bins collected daily, weekly, fortnightly or monthly. Or we can provide you with a one-off delivery of two bins, that we’ll collect two weeks later. We even offer an economical drop-off option at our Kogarah facility.

To find out more about our services or to book a bin, phone 1300 629 875.

Sources:

  1. Newspoll Survey 2010
  2. Australian Federal Police: Identity Crime https://www.afp.gov.au/what-we-do/crime-types/fraud/identity-crime

Recycle or shred? Are you doing the right thing?

Reducing our environmental impact should be a priority for every individual and business, and recycling our waste paper is an important step towards this goal. More recycling means less deforestation and less material ending up in landfill sites.

Your council recycling service might seem like an easy option when it comes to disposing of paper documents, but unfortunately it falls short in two key areas.

The first is security. Most of us throw any and all paper material in our yellow-lid bins. However, do you really want your bank account or credit card statements treated in the same way as your newspaper or a cardboard box? Without strict security measures private data could easily end up in the wrong hands, leaving you or your customers exposed to risks such as identity theft.

Then there’s the environment. We assume items placed in recycling bins will indeed be recycled. However recent news reports have highlighted serious problems in Australia’s recycling systems, with overseas processors rejecting Australian recyclables. Large quantities of this material are ending up in storage or, worse, in landfill, where paper decomposes to produce significant amounts of greenhouse gases.

The good news is that there is a hassle-free way to ensure your sensitive documents are recycled while keeping confidential data private, by using a professional document-destruction service like Eshred. From the moment you contact us to the time your documents are destroyed, your security is our top priority. Our personnel and facilities are all security checked to give you complete peace of mind.

Our document-shredding process is also great for the environment, with all paper documents reduced to tiny fragments before being transferred to a recycling facility for final, complete destruction and transformation into recycled paper products.

Contact Eshred today on 1300 629 875 and find out how easy, cost-effective and environmentally friendly secure document destruction can be.

Why paper still matters

While digital documents have become an important part of both our home and work lives, it seems the ‘end of paper’ is a long way off. Many of our important and most sensitive documents still arrive by mail in printed form.

One important reason for the ongoing importance of paper documents is usability. Many people simply find reading hard-copy material easier. A recent survey in the US found around 70% of respondents preferred to manage their finances with printed documents, while 65% preferred to receive both digital and hard-copy versions of important documents, like bank statements. Even when we opt to receive digital documents, many of us print them out for easier reading or for storage.

Safely storing and securely disposing of all this printed material is vital, especially when you consider the kinds of documents we typically still receive via ‘snail mail’:

  • bank account statements
  • credit card statements
  • driver’s licence renewals, insurance policies
  • council rates
  • details of shareholdings
  • expired passports

To that list you can also add printed photos. After all, a person’s image is a vital part of their identity, and definitely on the identity-theft wish list.

In the age of identity theft, it’s not hard to see how much damage such material could cause if it fell into the wrong hands.

When printed documents are no longer needed, don’t take any chances with their disposal. Eshred can tailor a secure document-destruction solution to suit your needs. We can organise a scheduled service with lockable security bins collected daily, weekly, fortnightly or monthly. Or we can provide you with a one-off delivery of two bins, that we’ll collect two weeks later. We even offer an economical drop-off option at our Kogarah facility.

To find out more about our services or to book a bin, phone 1300 629 875.

Protect privacy, protect your business

Every day there seems to be a new story about businesses or other organisations getting caught out mistreating sensitive private information. While the damage to a business’ good name can be severe, there are also potential serious legal consequences for failing to handle private data responsibly.

Lawmakers around the world are paying increasing attention to the handling of private information. In Australia the Australian Privacy Act (APA) Act imposes fines as high as $420,000 for breaches of its regulations. While the APA exempts most businesses with turnovers below $3 million, Australian businesses can also be subject to even broader overseas laws. The European Union’s General Data Protection Regulation (GDPR) makes no exception for size, affecting any entity collecting data from EU residents or even accepting payments in euros. Penalties under the GDPR can exceed 20 million euros.

Under these laws an organisation’s responsibilities extend from collection of data to its final disposal. When documents containing sensitive information are no longer required you need to make sure all private details are completely erased.

Eshred provides an affordable document destruction service you can trust. Our security is second to none, with all staff involved in document handling cleared to a minimum of a National Police Records Check. All our facilities have been thoroughly investigated and approved to an accredited security level. Lockable Security Bins are dropped off and picked up by secure transport.

Our comprehensive cross-cutting procedure reduces all paper documents to tiny fragments, after which they are transferred to a recycling facility for final, total destruction. All data is erased, protecting your business and your customers, and offering you peace of mind that no sensitive information can fall into the wrong hands.

To book a bin and a document destruction service, phone Eshred on 1300 629 875.

Declutter and get control of your workspace

Whether it’s a business workspace or a home office, clutter can quickly take over, reducing efficiency and profitability. To make matters worse unfiled documents create a security hazard, leaving you exposed to risks like identity theft and corporate espionage.

Make your workspace cleaner and more secure with these decluttering tips.

Stay or go

Look at every document. Is it essential? If not, get rid of it. Some documents, like tax records, need to be kept for a set period of time. Once that’s over, they’re gone!

Get it on the cloud

Many documents might be ‘keepers’, but don’t need to be in hard-copy form. Scan and upload them to a cloud service like Google Drive or Microsoft OneDrive. 

File it

You’ll need an efficient way to file hard-copy documents. For tips on creating a logical filing system, check out this site:

http://www.step-by-step-declutter.com/declutter-your-files.html

Keep up the good work

Regular decluttering will stop bad habits creeping back in and help you maintain a tidy, efficient and secure workspace. Schedule a daily tidy-up of your desk, and a monthly cleanout of draws and other storage areas.

Be safe: securely destroy unwanted documents

To eliminate the possibility of sensitive data falling into the wrong hands, ensure complete destruction of unwanted documents by using an experienced and professional document-shredding service.

EShred provides an easy, flexible and secure document-destruction solution for both business and home. Our secure document bins (minimum two per order) are delivered by Australia Post. Filled bins are then picked up by secure transport and taken to an approved site where all documents are comprehensively cross-shredded into tiny fragments before being transferred to a recycling facility for final, total destruction. At the end of the process you receive a Certificate of Destruction, your guarantee that all data has been completely destroyed.

Phone us today on 1300 629 875 to find out how easy and cost-effective secure document destruction can be.

Recycling: the green finish line of secure document shredding

Every year Australians get through about 230 kg of paper products per capita, making our nation one of the world leaders in paper consumption.

The production of all this paper has major environmental impacts. The most obvious is the felling of trees, but the effects go far beyond deforestation. For example, huge amounts of water are used in paper manufacturing. Then there’s the smorgasbord of environmentally hazardous chemicals released into our air and water, including ammonia, mercury, benzene and carbon monoxide.

There’s also the energy needed for every step of the process, from logging to production and distribution, and the resulting greenhouse gas emissions from all this energy use.

Plus there’s a hidden environmental impact that can linger for years. Paper that ends up in landfill slowly decomposes, releasing large quantities of methane — a greenhouse gas 84 times more potent than carbon dioxide!

Dreams such as the ‘paperless office’ are still a long way off. Recycling paper causes 35% less water pollution and 74% less air pollution than producing new paper. Greenhouse gas emissions are far lower, and landfill reduced.

Using a document shredding service makes recycling your paper documents safe and easy. You are not only ensuring documents are completely and securely destroyed, keeping yourself and your customers safe from identity theft, industrial espionage, corporate fraud and other threats. You’ll also be taking a big step towards reducing the environmental footprint of your business.

All recyclable documents we process are reduced to tiny fragments through comprehensive cross-cut shredding, ensuring total destruction of sensitive data. We provide a security guarantee along with a certificate of destruction.

Finally, the destroyed documents are transferred to a paper recycling facility, where they will be recycled into new paper products.

Contact EShred today on 1300 629 875 to find out how easy to use, secure, cost-effective AND environmentally responsible our services are.