Secure Document Shredding Service

 

Here at EShred we are proud of the many benefits that using our secure document shredding service can bring to your business.  Using our service you will also be improving your environmental sustainability credentials, and helping to prevent the spread of identity crime in the community.

Affordable

At only $63 pre-paid per bin our secure document shredding service is extremely affordable.  You need to order a minimum of 2 bins for 2 weeks to get this terrific price, but you won’t find any cheaper than that!

Convenient

You can choose a secured document shredding service to suit you.  We have monthly, fortnightly and weekly scheduled services, or you can book a one-off service for a minimum of 2 bins for 2 weeks at our great price of $63 per bin.

Secure

The theft of valuable information is becoming a real problem in the community with the recent increase in identity crime. Regular shredding of your sensitive documents is a vital step to protect your sensitive business information. EShred handles document destruction promptly through our secure document shredding services and certified document destruction. We guarantee complete records destruction, and we deliver and pick up the secure bins ensuring no important documents get into the wrong hands.

Environmentally Friendly

Document shredding is good for the planet!  Eshred builds recycling into our paper document destruction services, diverting paper from landfill, keeping trees in the ground and decreasing the environmental damage caused by paper production.  It’s also good for your business to be able to promote your own environmental credentials.

With so many great reasons to use our secure document shredding service why wait? Book today!  Call 1300 629 875.

How to protect your confidential information

 

One of the most important parts of running a business involves protecting confidential information. Employee information, management information and business information must all remain secure. If leaked into the wrong hands this information can be used to commit illegal acts including (but not limited to) fraud and discrimination. This in turn, can lead to costly legal battles for businesses and even loss of clients.

With the average cost of data breaches per Australian organisation being more than $2.5 million per year, and rising (Ponemon Institute, 2014), it is imperative that the steps for protecting your business’ confidential information be clear to all invested parties, so what steps are essential here?

  • Inform employees – Specifically identify confidential information with your employees and emphasise that the information is, and must remain, confidential. Employment contract and non-disclosure agreements provided to employees are useful here.
  • Enforce confidential practices – Make sure your staff uphold confidential practices in their daily work routines; keep confidential documents in lockable filing cabinets (not on desks or in desk drawers in view or reach of others); set up an expectation that no one holds confidential discussions in public areas of the workplace; and clearly mark private documents ‘confidential’, whether they be in a computer file or on hard copy.
  • Establish a practice of secure document disposal – When confidential documents are no longer required to be kept by your business, make sure you have systems in place to correctly and securely dispose of them. Secure document disposal by a professional company who provides record destruction, bin supply and pickup services, daily document shredding with guaranteed security (and a certificate of destruction) is essential to helping maintain the confidentiality of these documents.

To sustain a high level of privacy within your workplace and ensure the secure disposal of your business’ confidential documents request an ESHRED service today.

Document Shredding and the Environment

 

There are many very good reasons for your business to convert to environmentally

sustainable practices. Apart from solid ethical and economical concerns, it enables you to

take advantage of the increasing market of customers who are looking for eco-friendly

services.

In our last blog post  we discussed how Eshred builds recycling into its paper document destruction services.

Following a comprehensive cross-shredding document process (so any sensitive information

is destroyed), the tiny fragments are sent to our approved recycling partners and turned

into new paper products.

To be confident when your customers ask about your sustainability efforts, it is important to

understand exactly how the environment benefits from the shredding and recycling of

documents.

Diverting shredded documents from landfill.

Sending paper to landfill is a waste of increasingly valuable space. Landfill should be kept

for those materials that can’t be re-used, recycled or composted.

Keeping trees in the ground

We understand now just how important our forests are to both the health of our planet,

and to our own enjoyment and heritage. Recycling paper significantly reduces the numbers

of trees that are cut down to meet our need for paper.

Decreasing the environmental damage caused by paper production

Cutting down trees, transporting them to mills and then converting them into paper uses a

great deal of non-renewable fuel and chemicals. This of course is bad news for the

environment, and for air quality, not to mention being a very costly exercise.

Creating more environmentally friendly products

When we think of recycled paper products, things like copy paper, toilet paper, tissues and

kitchen towels usually come to mind. But how about paper chopping boards, paper

alternatives to Styrofoam and other packaging, kitty litter, and even vases, handbags and

costume jewellery made from recycled paper?

Composting

Any home gardener knows that paper is great for the compost heap. Shredded paper breaks

down very easily when mixed with other organic matter and quickly becomes rich compost

to add to soil and plants.

As a client of Eshred you can be confident that our service will add to the sustainability of

your own business practices and environmental principles.

When thinking green on paper recycling becomes a red light security risk

 

For nearly eight out of ten SMEs, recycling is a key component of being a sustainable and ethical business, with three out of four believing that good waste management improves public perception of the company. Companies that have embraced a green mandate also report an increased ability to recruit and retain talented employees and increase overall productivity.

This is great news for the environment and Australian businesses – but can come with other hidden dangers. Employees trying to be environmentally-friendly often mistakenly put sensitive documents in the paper recycling bin.

Throwing these documents into your standard recycling bin is a big security risk that can leave you, your customers, and your employees vulnerable to a range of attacks including fraud, identity theft and corporate espionage.

The good news is that securely destroying documents doesn’t have to be hard, expensive or environmentally unfriendly.

At EShred we can make it easy for you with our range of document destruction services. We can cater for whatever volume of documents you have and suit the budget needs of your business – and keep the planet happy at the same time.

EShred builds recycling into all of its paper document destruction services.
Following a comprehensive cross-shredding document process, so any sensitive information is destroyed, the tiny fragments are sent to our approved recycling partners and turned into new paper products.

We can provide your business with a regularly scheduled or one-off bin delivery and collection. Depending on the needs of your business, we can collect daily, weekly, fortnightly or monthly, or just provide you with a one-off delivery of two bins that we’ll collect two weeks later. To find out more about our services or to book a bin, just contact us via our website and we’ll be in touch to finalise your requirements.

Booking the bins isn’t enough

 

Many businesses have regularly scheduled services for the secure collection and disposal of paperwork and documents, yet still that employees are carelessly discarding sensitive documents in standard desk bins. What’s the answer?

Education is key

When you introduced a secure bin did you let staff know about the bins? Often, the bins just appear in an office with no explanation about why the secure bin is there and how it should be used. As a minimum, you should take steps to inform all staff:

  • Where the secure bins are located
  • Why the bins are important (i.e. the security risks for the business, customers and individual employees if sensitive data is not correctly disposed of and destroyed)
  • Examples of the types of documents that should ALWAYS be securely destroyed
  • Emphasise that if there is any doubt, it is better to be too safe than not safe enough

This communication can either be at a physical meeting or through written communication, but if it is at a meeting, steps should be taken to develop a formal written policy. This can form a part of orientation and induction processes for new employees and serve as a reference that existing employees can continue to refer back to.

Reinforcement is important

Once the bins are in place and regularly being used, it’s important that the commitment to secure document destruction is upheld. Consider having signage around the office as a constant visual reminder. Include information about document security in regular company updates like internal newsletters. Depending on the size of your organisation, you could consider a competition for the department that is most vigilant about upholding document security, or encourage managers to regularly remind staff about following safe document destruction processes.

Document destruction made easy

At Eshred, we make document destruction easy. We can provide your business with a regularly scheduled or one-off bin delivery and collection. Depending on the needs of your business, we can collect daily, weekly, fortnightly or monthly, or just provide you with a one-off delivery of two bins that we’ll collect two weeks later. To find out more about our services or to book a bin, just contact us via our website and we’ll be in touch to finalise your requirements

Paperless office? Here’s why you still need a document destruction plan

 

Lately, we’ve had a few business contacts tell us with great confidence, “Oh, we don’t need a document destruction service – we’re a paperless office!” Their faces quickly fall however when we ask a few questions and they quickly realise that perhaps their office isn’t as paperless as they thought, and their business is exposed to significant security risks.

Are you really paperless?

Take a moment to stop and think about your business and how your employees go about their day. Say that all your forms are created and stored electronically, and that all documents are scanned and filed electronically. You’re probably sitting there thinking you’re doing a great job and no longer need to have massive filing cabinets taking up valuable and often expensive office floor space.

But – take a look around. Are your employees writing notes about clients on paper notebooks? Probably yes. How are those notebooks stored and destroyed? Can you be 100% confident that there isn’t any confidential data about your business or your customers in those hand-written notes? Probably not.

And what about forms that have been physically printed, signed, scanned and electronically filed? What’s the plan for the destruction of those original documents? Right now, you’re probably starting to think that reviewing your processes for the handling, storage and destruction of paperwork isn’t such a pointless idea.

Secure document destruction – hassle free

We can make it easy with our pre-paid security bin service. Our flexible service is available for one-off pick ups, or a recurring pick up on a daily, weekly or fortnightly basis. We guarantee complete destruction with the utmost levels of security at every step in the process. We’ll also provide you with a Certificate of Destruction for every service so you can have complete peace of mind.

As document disposal experts, we can provide a service that suits any business, regardless of the size and volume of paperwork. To find out more about how we can help you to securely destroy and dispose of documents or to book a bin, call us today on 1300 629 875.

Think you don’t need to worry about document disposal? Think again

 

Many businesses we speak to wonder if they really need to worry about document disposal. They think, “Oh, we’re just small, nobody is going to be interested in our documents,” or “It’s ok, we don’t really collect any sensitive data.”

Well, stop and think again. We can pretty much guarantee that EVERY business collects some form of sensitive data. Think about staff records – like address, date of birth, tax file number and bank account. That sounds like enough details for somebody to commit identity fraud to me! Or customer details like their budget for certain projects or how much they are spending on a particular service – what kind of trouble could one of your competitors create with that kind of information?

Hard copy documents are recognised as one of the weakest links in the security chain for most organisations. Here’s some of the most common problems that can occur from inadequate disposal and destruction of documents.

  • Identity theft
  • Poaching of customers by competitors
  • Competitors gaining access to sensitive pricing information
  • Leaking of future plans to competitors
  • Reputational damage to your business if lost or misplaced documents are traced back to you
  • Corporate espionage – according to In Context, four out of the ten most notorious corporate espionage cases involved hard copy documents

For a small investment, we can provide you with a one-off or regularly scheduled document collection and destruction service. We provide securely locked bins for the safe storage of documents waiting to be destroyed and use fully accredited facilities to destroy the documents. We’ll also provide you with a certificate of destruction as part of our security guarantee, so you can rest easy that all appropriate steps have been taking to protect your business, your staff, and your customers. Disposing of sensitive documents any other way just isn’t worth the risk.

Give us a call today to discuss our services and make your first secure document collection and disposal booking.

Shredding and document destruction basics

 

If you or your business are disposing of paperwork with confidential data just by throwing it in the recycling bin then you need to listen up and stop that practice immediately. To protect your business and your customers from the threat of fraud, identify theft and competition from other businesses, you need to implement a comprehensive document destruction policy.

Let’s take a look at what you and your business should be shredding, how to shred documents securely, and whether you should engage a professional document destruction service.

What to shred

You should be shredding all documents that contain ANY confidential information. For many businesses, this could mean nearly every document produced – think about does it contain information like a client’s address, an employee’s medical records, or information about business plans and strategies. Safely destroying documents is the best form of protection for your business.

How to shred documents securely

Many of the shredders you can buy at an office supply store will cut paperwork into thin strips. For improved security, you should at a minimum look for a shredder that uses cross cut technology to cut the paperwork into even smaller squares rather than long strips.

Should you use a professional service?

The most secure form of document disposal and shredding is through a professional service. There are several key benefits to using a shredding service:

  1. It is time efficient: Retail shredders can usually only shred a few sheets of paper at a time and can easily overheat. For most businesses practicing effective document security, you could easily have one person spend hours each week on feeding a few sheets at a time into a shredder – time that could be far more efficiently spent on delivering customer service for example.
  2. It is cost effective: Eshred can provide two secure bins for $63 per bin a week including GST. Compare this to the cost of an employee’s salary and the loss of time that could go towards income-generating activities and it is easily a more cost effective option.
  3. It is more secure: We guarantee complete document destruction and can provide a Certificate of Destruction for your assurance. You don’t need to worry that anyone could piece together shredded documents to steal valuable information.

Document security is important. To find out more about how professional document destruction can give you peace of mind for your business, contact us today.

End of Year Office Clean Ups

 

With the festive season only six weeks away, it is easy enough to be swept up in Christmas parties, holiday breaks and department store sales. It is important, though, to take a moment to reflect on your office space and how you would like to leave it over this busy period.

Just because you and your workplace might be taking a break over December and January, it is unwise to assume your sensitive and confidential documents will be safe and secure in your absence. Remember: identity thieves bank on the fact that you won’t be around to maintain your usual diligence when it comes to safe document disposal.

Be proactive this silly season by pre-empting anything that could pose a potential threat to your business. As you begin to wind down towards the break, impose an office clean up. Consider dedicating set times for each department or faculty to eliminate waste within their workspaces. The same procedures for document disposal should apply, but on a more finite scale. Any paperwork that is not relevant in the new year should be filed or stored appropriately and documents to be shredded should be collected by your assigned sensitive document officer.

Practicing regular disposal of your documents is one way in which to safeguard your workplace against opportunistic criminals and identity thieves. Not only will you be reassured that your documents are being disposed of correctly, you and your employees can look forward to returning to an uncluttered and streamlined workspace.

Contact EShred today for more information on how we are the ideal solution to your end of year office clean up.

Environmental Disposal

Just a year ago, a study revealed that Australian businesses are lagging behind the rest of the world when it comes to recycling. The study, conducted by the nation’s leading waste and recycling experts Business Waste, found that most companies are devoid of a green policy and fail to separate their waste into recyclables and non-recyclables. Ultimately, this means that business waste is being sent straight to landfill.

Unfortunately, our poor track record when it comes to recycling practices is not through lack of infrastructure. It is simply a case of businesses not having the correct policies in place to dispose of their waste in an environmentally friendly manner.

And the number one material being improperly disposed of? Paper!

Business Waste’s research also revealed that some businesses are disposing of their waste at the household tip. It is indeed a dangerous habit to get into as businesses that do not adhere to their waste management duty of care are liable to pay hefty fines.

This is where EShred can step in and reduce both your company’s environmental impact as well as the costs associated with disposal.

For just $63.00 per bin, based on a two bin minimum, we can help your business move towards reducing your impact on the environment. EShred recycles all shredded documents to ensure there is no waste left behind.

Contact us today for your paper shredding needs and help our country to move towards a greener and more sustainable future.